Car Boot Sale Terms and Conditions

Rotary Car Boot Sale – Ticket Conditions

By purchasing a ticket or booking a space at the Rotary Car Boot Sale, you agree to the following conditions:

 

1. General Conditions

  • The Car Boot Sale (Event) is to be held in the Flora St Carpark in Sutherland.
  • Entry is only permitted with a valid ticket/booking confirmation.
  • Tickets are non-transferable and non-refundable unless the event is cancelled by the organizer.
  • The event will proceed in most weather conditions unless deemed unsafe by the organizer.
  • Sellers will enter the site between 7:30am and 8:45am, leave their vehicles parked and exit the site from 1:00pm to 2:00pm
  • Buyers will have access to the site between 9:00am and 1:00pm to reduce the risk of cars moving with the public in the area.
  • Due to the tight carpark, trailers will not be allowed to enter the market area.  The trailer can be parked outside the market area and goods carried to the market spot allocated for selling

2. Sellers’ Rules

  • Sellers must have must have market insurance coverage for the date of the event and provide a copy.
  • Sellers must arrive and set up within the allocated time slot. Late arrivals may forfeit their space.
  • The Car Boot Sale operates from 9:00am to 1:00pm.  Cars will be marshalled into position from 7:30am to 8:45am.  It is at the managers discretion whether to allow late arrivals to enter the selling area.  Bumpout will be from 1:00pm to 2:00pm when the site is expected to be clear.
  • Vehicles cannot be moved when the event is in operation.
  • Sellers must confine goods, vehicles, and displays to their allocated space.
  • Sellers are responsible for removing unsold items and all rubbish from their space.
  • Prohibited items include: counterfeit goods, weapons, offensive material, illegal substances, live animals, and food/drink unless pre-approved by the organizer.
  • Sellers can either complete a standard booking which is a space to park their vehicle and an adjacent carspace for selling goods, or a large booking which is a space to park their vehicle and two adjacent spaces (strictly limited numbers)

3. Buyers’ Rules

  • Buyers must not enter the site before the advertised opening time, and vacate the area at the closing time.
  • Buyers must comply with directions from event staff at all times.

4. Vehicles and Safety

  • Vehicles must be driven at walking pace (5 km/h or less) within the site.
  • No movement of vehicles is permitted during trading hours unless directed by staff.
  • Sellers and buyers attend at their own risk; the organizer accepts no liability for damage, loss, or theft.

5. Conduct

  • Abusive, threatening, or anti-social behaviour will not be tolerated.
  • Anyone failing to comply with the rules may be asked to leave without refund.

6. Liability

  • All participants attend at their own risk.
  • The organizer accepts no responsibility for personal injury, loss, or damage to property, except where required by law.
  • Sellers must provide evidence of valid public liability insurance

7. Market Closure – Inclement Conditions

  • The market will operate under all weather conditions, including rain, hail, or shine, except when safety concerns require closure.  The Rotary Club of Sutherland Market Committee is responsible for deciding whether to close the market based on current and forecast weather conditions.  When possible, a closure decision will be announced by 6pm on Saturday and posted on the Rotary Club of Sutherland's Facebook page. 

  • If the market is cancelled due to weather, stallholders will receive a full refund of any fees paid to Rotary.

8. Dispute Resolution

  • Any disputes arising on Market Day will be initially addressed by the Rotary Market Manager, whose decision is final for that day. 

  • Stallholders may escalate their concerns to the Rotary Club of Sutherland's President if they believe the Market Manager’s decision was incorrect.

9. Incident Reporting

  • Incidents—including accidents, deliberate acts, theft, loss, or ‘near misses’—must be reported by stallholders to the Rotary Market Manager.  This includes any event resulting in or potentially resulting in injury, hospitalisation, death, property damage, or loss, especially where Council infrastructure is involved. 

  • Prompt reporting ensures the effective operation and safety of the Market.

10. Emergencies

  • If an evacuation of part or all of the Market becomes necessary, this will be controlled by the Rotary Market Manager until emergency services arrive. Please obey the directions of Rotary staff who are readily identifiable by their yellow or orange high visibility vests.